Regulations 2022-rally

TRONDHJEMSRIDTET 1919

REGULATIONS OF THE EVENT

General section

Per 15th August 2020

Trondhjemsridtet 1919 is historic based touring rally run on public and private roads and seeks to re-create Trondhjemsridtet as it was organized between 1919-1924, thus increasing the interest for the oldest motorcycles in our cultural history.

The rally is a touring rally without any competitive elements, based on a road-book and maps. Speed or timing will not create base for any prizes awarded.

The rally is organized according to the rules issued by the international organization for historic vehicles FIVA for a FIVA National Event, and is open for all FIVA classes A through D - meaning that motorcycles manufactured through 1945 can participate.

The event will probably be unsuitable for very old single speed motorcycles or with belt transmission.

If the event is overbooked the participants with the oldest motorcycles will be given priority. It’s the privilege of the organizers to decide who can participate.

The event will be run over four days, from Oslo or surrounding area to Trøndelag and back. The rally will be run mainly on scenic roads, many of them with gravel surface and of varying standard. Participants must be prepared for some difficult road surfaces and mountain crossings with low temperatures and alternating weather.

It’s therefore assumed that both riders and motorcycles are able to complete the rally which must be regarded as relatively demanding - also physically.

Accommodation will be in good quality hotels and inns, the participant fee includes all meals and accommodation. The participant fee per person (rider or passenger) and what it covers is communicated in the invitations for each rally and shall be paid according to the information given there.

Participants are listed on the starting list according to the organizer's rules. To be accepted as a participant, the registration form and the payment of the starting fee must be with the organizer within the deadlines set. Details of this are given in the invitation for each rally.

The official start-list will be published on Trondhjemsridtet’s website
www.trondhjemsridtet.com and will contain information regarding the participants who are accepted and have paid the participant fee.

If for any reason participants cannot participate in the rally, the participant fee, less an administration fee, may be refunded as specified for each event.

It’s not allowed to participate with a different motorcycle than the one described in the official start-list, unless it has been approved by the organizer in advance.

Normally Start and Finish is at the same place, the starting location and procedure will be published in the invitation for each rally.

The participant shall follow the route and schedule according to roadbook, and throughout the rally participants must respect Norwegian traffic rules and pay attention to participants, spectators and officials in a considerate manner.

If a participant suffers a breakdown, a stop or a traffic accident - or must assist in a traffic accident in accordance with Norwegian law - the organizer must be notified immediately.

Participants must keep themselves updated about information given from the organizer during the rally, such as by meetings, placards, information boards or information desk.

Compulsory control- or checkpoints, such as at specified places in the road-book shall be observed and the participant must register at these if required.

Failure to follow these safety and information instructions may result in exclusion from the rally.

The roadbook, maps, and other relevant information will be distributed electronically in advance via email or "dropbox" or equivalent. Participants must print these for their own use and bring them along the way.

The organizer will arrange for transportation of the participants' personal luggage. This should be packed in closed bag or suitcase/equivalent and be clearly marked. Weight limit is 10 kg. per person. Petrol and oil cans are not accepted due to fire hazard and risk of soiling of transported luggage.

A service car with trailer will be following the last participant. Ordinary tools will be available and it is assumed that the participants will repair their own vehicles. There will be some qualified advice available along the way.
The organizer will carry broken down motorcycles to the final destination of the day, i.e. the place of accommodation. From there, the participants are themselves principally responsible for transporting their motorcycles further on, or according to their own rescue insurance.

The clerk of the course is nominated for each rally and announced in the invitation or otherwise. The clerk of the course is the supreme leader of the event and has the responsibility and authority to implement the Regulations of the Event and its provisions, and decides any matter - including any problem not included in the Regulations, or in the case of disagreement regarding interpretation of the Regulations. The clerk of the course’s decision is final and cannot be appealed.

Participation requires that the participant accepts the following declaration, which is considered to be accepted by default by paying the participant fee:

DECLARATION: 

1. I have been read the Regulations of the Event for Trondheimsridtet and agree to be bound by them. 
2. I declare that I am physically and mentally fit to take part in the rally, and that I am competent to do so. 
3. I acknowledge that I understand the nature, type and potential risk of the rally, and accept that risk. I further declare that to my knowledge I have the level of competence needed as a rider for a rally of this type, that the entered vehicle is in good working order and suitable for such an event, and that it according to traffic laws and regulations are approved for use on public roads.
4. I declare that the use of the vehicle entered is covered by 3rd party insurance as required by Norwegian Law, as well as insurance covering driver and passenger.
5. I declare that I am in possession of a valid driving licence for the entered vehicle.
6. I acknowledge that the event organizer has no responsibility for damage to or theft of or from participating vehicles – or can in any way be held responsible for damage or loss suffered during or in direct connection with the event.
7. I agree that the organizer "Trondhjemsridtet 1919" stores and processes my personal information in accordance with. GDPR. This applies to name and address information, and that results and photographs, videos, etc. can be published in the media and on the club's websites.

REGULATIONS OF THE EVENT

Special section applying to the 2022 rally.

Per 10th September 2021

About withdrawal, cancellation, changes to the course, ”force majeure” and refund of participant’s fee.

Introduction
The "ride" is in principle an outdoor event. When we are not riding our motorcycles we must follow the current infection control rules when we stop to refuel, drink coffee, eat and spend the night.

The organizer
The organization Trondhjemsridtet 1919 (hereafter T-1919) which arranges the rally is a voluntary "non-profit" organization seeking to go in balance over time. The participation fee mainly covers hotel stays and catering for the participants. T-1919 will be financially responsible to hotels and restaurants (hereinafter the suppliers) before the race, how long in advance varies. T-1919 pays the suppliers with the participation fee and acts as an intermediary between the participants and the suppliers.

The organizer's starting point
T-1919 looks forward to arranging Trondhjemsridtet during Pentecost holidays in 2022 and we will do what we can to make the race a success such as the races in 2012, 2014, 2016 and 2019. We will as far as we can seek to reduce registered participants' financial losses due to possible cancellation as well as direct and indirect additional expenses that may arise before, during and after the race due to "Force majeure" or other incidents beyond our control.

"Force majeure"

Direct and indirect consequences of infection control measures are considered by T-1919 as "force majeure".

Withdrawal until the payment deadline

Until the deadline for payment any registered participant is free to withdraw from the rally. Failure to pay the participation fee within the deadline automatically leads to cancellation. In cases where the participant has paid the participation fee before the payment deadline, this will be refunded in accordance with the provisions regarding refund below. Cancellation must be done in writing by the participant himself directly to T-1919's board by the attention of be-granb@online.no or to one of the members of the board who must confirm this before it is registered.

Refund of the participation fee where the participant himself has withdrawn is made in accordance with the paragraph about refund below.

Withdrawal after expiry of payment deadline (participant withdraws)

Infection control measures, quarantine provisions, closure and other consequences in connection with infectious diseases may affect the participants' desire or to participate or the ability to attend and complete the race. After the payment deadline, T-1919 will have limited possibilities to refund the entire participation fee to participants who withdraw.

T-1919 will, however, seek to refund the participation fee to the extent that T-1919 at the actual time isn’t already obliged to pay accommodation, accommodation or anything else for the participant. Any refund will be made in accordance with the paragraph on refund.

T-1919 has no possibility to repay funds to the participants where the obligations towards T-1919's suppliers have been incurred for the participant.

T-1919 recommends that all participants take out travel insurance that applies in Norway and seek to cover any losses and additional expenses through such insurance.

Cancellation (T-1919 cancels the rally)
In the event that T-1919 considers that it will be impossible or very uncertain that the race can be completed with a sufficient number of participants, the rally may be cancelled.
T-1919 will apply to arrange the race the following year. Any paid participation fee is refunded according to the point of refund.

Refund
All refunds to the participant is done in Norwegian kroner (NOK). For payments made in another currency, it’s the amount in NOK that has been credited to T-1919's account at the time of payment that’s refunded. Any bank charges for repayment will be deducted from the amount refunded.

Change of route, restaurants and accommodation.
The planned route can be changed in the event that weather, road work or other external circumstances indicate that the road section is not passable. Furthermore, the trail can be changed in case petrol stations, restaurants, hotels or other facilities along the trail are shut down or temporarily closed. Such cases doesn’t provide a basis for a reduction in the participation fee.

Covid-19 and other epidemic diseases
T-1919 will facilitate that everyone can follow the current infection control advice during the race.

T-1919 keeps participants and staff lists with names and contact information so that we can assist the authorities in any infection detection. People who become sick before the rally must withdraw. Persons who are sick at show-up or fall ill during the race must withdraw from the rally and follow the quarantine provisions that apply.

Infection control measures, quarantine provisions, shut-down and other direct and indirect consequences of such circumstances may mean that T-1919 will want to or must amend the course, accommodations and restaurants and the standard of these. Such changes doesn’t provide a basis for a reduction in the participation fee.

Other
Pt. the payment deadline is set for 1 March 2022. The final payment deadline will be announced when you are notified from T-1919 that the registration has been accepted.